Career / Director of First Impressions
Description —
Born to be a BFF, the Two by Four Director of First Impressions lives life with a smile ever in front of them. First and foremost, this person is the face of the agency—hence the title. Every person who walks through our massive door or dials our digits will ultimately be greeted by the DoFI, so a contagious personality and effervescent spirit is certainly a must have. Strong organizational skills and an almost manic need for things to be ordered, counted, and tracked is also a must, as this person is also responsible for all agency storage spaces, kitchen area, common areas, office maintenance coordination, and office supply management. As a professional people pleaser, the dual title of Executive Management Assistant can also be found on this person’s business card. As such, being able to willingly and happily execute requests from our senior most managers is a central part of this job. The EMA will be required to do all manner of things from professional tasks like booking all Executive Manager’s travel, keeping track of their schedules, setting appointments, or arranging meetings to personal requests like helping an Executive book a family vacation, find a new puppy, or shop for a spouse’s birthday gift. Two by Four recognizes we ask quite a lot of our management team and because of this we offer the services of our EMA as support to their busy lives—both professional and personal support. So, if you're looking to make a lasting impression, you should apply for our Director of First Impressions.
Responsibilities
- Experience working in a creative industry and/or advertising agency preferred
- Manage reception area and all incoming calls
- Meet and greet all visitors
- Book conference rooms
- Monitor kitchen area; ensure that it is clean and well stocked at all times
- Sort and distribute all mail and packages
- Arrange for messenger service
- Manage all aspects of mailing and shipping
- Handle catering requests for staff and client meetings
- Maintain inventory and ordering of office supplies
- Filing for AP/AR
- Assist finance department where needed
- Maintain office of the building request
- Event planning coordination
- Special projects as request by the members of the Executive Management team
Qualifications
- Enthusiasm for the Two by Four brand
- Pleasant, enthusiastic and can-do personality
- Administration professional with at least 1 year experience
- Excellent interpersonal and communication skills
- Superb grammar and writing skills
- Must be extremely dependable and able to multi-task and wear multiple hats
- A focus on attention to detail and highly organized
- Resourcefullness
- A sense of humor
- Proficient on a Mac
Accountability
- Ultimately this person is accountable for delivering a spectacular first impression of Two by Four - setting a positive, contagious tone for the agency
- This person is accountable for being a delight to work with