Career / Director of First Impressions
Description —
Born to be a BFF, the Two by Four Director of First Impressions lives life with a smile ever in front of them. First and foremost, this person is the face of the agency—hence the title. Every person that walks through our door or dials our digits will ultimately be greeted by the DOFI, so a contagious personality and effervescent spirit is certainly a must. Strong organizational skills and an almost manic need for things to be ordered, counted, and tracked is also a must, as this person is also responsible for all agency storage spaces, kitchen areas, common areas, office maintenance coordination and office supply management. As a professional people pleaser, the DOFI will be able to willingly and happily execute requests from our senior most managers. The DOFI may be required to do all manner of things from professional tasks like booking Travel, keeping track of schedules, setting appointments and arranging meetings, to personal requests like helping an Executive book a family vacation, find a new puppy or shop for a spouse’s birthday gift.
Responsibilites
- Experience working in a creative industry and/or advertising agency preferred
- Manage reception area and all incoming calls
- Meet and greet all visitors
- Book conference rooms
- Monitor kitchen areas; ensure that is it clean and well stocked at all times
- Sort and distribute all mail and packages
- Arrange for messenger service
- Manage all aspects of mailing and shipping
- Maintain office budget; track office and travel expenses
- Handle catering request for staff and client meetings
- Maintain inventory and ordering of office supplies
- Filling for AP/AR
- Assist finance department where needed
- Maintain Office of the building request
- Event planning coordinaiton
- Special projects as requested by members of the Executive Management team
Qualifications
- Enthusiasm for the Two by Four brand
- Pleasant, enthusiastic and can-do personality
- Administration professional with at least 1 year experience
- Excellent interpersonal and communication skills
- Superb grammar and writing skills
- Must be extremely dependable and able to multi-task and wear multiple hats
- A focus on attention to detail and highly organized
- Resourcefullness
- A sense of humor
- Proficient on a Mac
Accountability
- Ultimately this person is accountable for delivering a spectacular first impression of Two x Four - setting a positive, contagious tone for the agency.
- This person is accountable for being a delight to work with.